Workplace and Sharepoint Integration: What Are the Benefits?
Organizations nowadays have broken the brick-and-mortar boundary and shifted online with the help of online platforms. Here we will discuss the advantages of integrating two online platforms; Workplace by Meta and Sharepoint by Microsoft.
The Workplace is an online platform to generate engagement, whereas Sharepoint is a tool to manage and store documents. With workplace and Sharepoint integration, employees of an organization can find necessary documents effectively while engaging with one another despite being far apart.
Let’s discuss them in more detail.
Workplace
Workplace from Meta is a communication tool to connect all company employees. This platform was officially launched in October 2016, and free accounts were discontinued in February 2021.
Workplace utilizes Facebook’s machine learning to sort the most relevant information and downranks the less valuable ones. Online group work, news sharing, instant messaging, and video conferencing are some of the excellent features of this platform.
Currently, more than 30,000 organizations are utilizing this platform, with almost 7 million paid users. By integrating this platform with other popular SaaS tools, organizations can improve productivity significantly.
Sharepoint
Sharepoint is a highly configurable collaboration platform to share, store, and manage documents. This platform integrates with Microsoft Office and can be utilized differently as per organizational requirements.
Some key products of standard Sharepoints are sites, communities, content, search, and composites. With these products, organizations can target audiences, secure store services, utilize tags, enterprise wikis, manage content, and perform many more tasks.
This tool is mostly used to store and manage content. Many organizations are now integrating this tool with the Workplace platform to build better engagement within the organization.
Benefits of Workplace and Sharepoint Integration
The Sharepoint tool has been around for more than twenty years now, and businesses are benefiting from the evolved features. Here are some significant benefits organizations can get when Workplace and Sharepoint are integrated together:
Help Employees Find Content
Sharepoint is highly used in storing documents of an organization. This tool utilizes tagging features to find content easily.
Tagging documents assign them to a specific category making them easier to find. Most organizations assign one-word tags to the documents to make them easily searchable.
With Workplace integration in Sharepoint, organizations can pin these content as well as assign tags. Thus, organizations can reduce searching time and increase overall productivity.
Tagging Appropriate Audience
Sharepoint gives organizations the opportunity to share relevant content with the appropriate audience. Organizations can easily group their employees in separate teams and give them access to the content that individual teams need.
This feature helps in reducing the searching time for appropriate content and will only see the relevant content.
This process can get much easier when workplace Groups are brought into the mix. Leaders can pin the relevant content to individual groups for the members to find them easily.
Manage Content Better
Sharepoint Views allow employees to create and save filtered views with tagging features.
When employees are constantly using a certain type of content, they can tag all these documents under a common tag. So, when they are accessing these documents, they will appear in a specific view. Multiple views can be created for multiple types of content.
With the Workplace integration in Sharepoint, employees can anchor the document in Workplace. Therefore, they can access the documents without leaving the platform efficiently.
Increases User Adoption
Generating a seamless transition between where employees spend most of their time and the content storage makes it easier to work together. It causes less interruption and makes the work process smoother.
As mentioned earlier, integrating these two platforms gives employees more freedom to access appropriate content without shifting the platforms they are using most of the time. Therefore, employees can get better access and avoid distraction effectively.
Also, the management system makes the process easier and groups content according to the users’ needs. Also, team leaders can make employees more comfortable by directing the appropriate tasks. This makes the workflow in the organization more seamless.
A seamless system is more user-friendly and allows users to get used to the process easily. Therefore, organizations can register better productivity and generate better scopes for collaboration.
Bottom Line
Sharepoint Intranet and Workplace integration can help organizations build better content management and storing systems. Thus, organization employees can access and use them more efficiently.
Integrating these two platforms allowed various organizations to get a better management system. With this integration, organizations can manage the tasks and their employees even if they are in separate places. Thus, the organization can become global and hire better workforces for the organization.